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Time Clock Software - Payroll Accuracy

There has long been a need in the workplace for an inexpensive, simple, reliable and secure time keeping system that reduces payroll administrative costs while eliminating data entry errors, bothersome time cards and sheets, and employee cheating on time cards. That system has arrived - in the form of biometrics - and the bonus is that it also produces an accurate payroll that pays for time actually worked.

Biometrics is a technology that has been in use for decades by the United States government for security and access control for sensitive areas. It is relatively new to the commercial sector, but despite its newness, it has rapidly found a place in time and attendance tracking. A biometric device compares unique personal characteristics of an individual for identification of that particular individual.

Biometric devices fit in two major categories: physiological and behavioral. Behavioral devices identify traits that are considered learned, such as a persons signature and voice patterns. Physiological devices use body characteristics unique to each individual, like fingerprints, hand shape and size, retinal blood vessel patterns and features found in the iris. Both offer distinct advantages over time cards, badges, passwords, swipe cards and PINs (personal identification numbers). Simply put, the employee has to be there to get in. There is no workable transfer of information to bypass the system.

With biometrics the identification of an individual is completely accurate because the body is the time card. This reduces traditional costs associated with time keeping like tainted punches (one person punching in for a friend), keeping time cards, performing data entry, and human error. Biometrics can eliminate the use of badges, which considering their initial cost, retrieval from former employees, theft, and loss, ultimately saves money.

There are some critical factors that tend to hinder ready adoption of biometric systems even though they are safe, easy to use and reliable. The most important factor is user acceptance. Employees do not always welcome new technology and especially that technology which may seem to infringe on their personal freedoms in a too personal way. However, many companies have found that a simple explanation demystifying how the system works can result in reducing first time user concern; in fact many companies report that use of biometric systems rapidly becomes second nature.

Before usng a biometric reader, employees must be enrolled, which usually takes from 30 seconds to two minutes. A reader device records the desired identifying characteristic and creates a template that can be stored in a central terminal. That template can be easily distributed to other terminals the employee is authorized to use.

Some biometric systems can be installed on existing card-based systems, or card reader emulation. The biometric system buffers the employees ID number until the user is verified before forwarding to the card based system. To integrate biometric-badge systems, every employee must be enrolled in every biometric reader. Some biometric readers are able to provide template management with a central computer and are linked by simple wiring. A designated master unit will forward template data to the satellite units. While this last system obviously offers fewer features than a fully integrated system, its usually more than sufficient and may provide initial cost savings.




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