Time Tracking Software

Common Problems

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Time Tracking & Attendance Problems

Time and attendance data tracking, given typical company practices, can be a convoluted, difficult, and labor-intensive process, particularly for large organizations with thousands of employees spread over several different sites. Traditionally, such information would be gathered on a site-by-site basis and transmitted by either manual or electronic means, to a central point where payroll would then be processed and other reports prepared. Oftentimes, the information was outdated by the time it arrived, delaying payroll preparation and requiring numerous employees to complete just that one task.

Older systems, installed before the advent of biometric time and attendance tracking and real-time wireless solutions, are clunky and time consuming, to say the least, even though they stood at the apex of technological advancement only a few short years ago. It makes sense to invest in more current technology for tracking time and attendance functions for a number of reasons including ease of use and cost savings.

State of the art systems that track time and attendance via biometric means arent just about making sure that employees are where they are supposed to be when they are supposed to be. It is true that they can significantly reduce practices like buddy punching and enhance security protocols. Tardiness, absenteeism, or abuse of break periods can be effectively tracked and appropriately dealt with.

Some companies are finding, however, that there are other significant benefits that accrue from time and attendance software in addition to their originally intended uses. Processes like scheduling, pay calculation, adding new hires can be entirely automated across sites. However, it is the reports that can be generated from such a system that provided added benefits.

Time and attendance data can be broken down by cost center, department and job code. Payroll processing can be streamlined. Regular time can be easily separated from overtime and some systems alert a supervisor the moment an employee enters an overtime situation. Production costs can be accurately tracked to facilitate project planning and implementation. Files are accessible by both management and employees in real time.

In many cases the real value of time and attendance software is its ability to streamline and integrate processes that used to be entirely separate and even managed by entirely different corporate departments. Seemingly disparate functions like staffing and annual reviews, always the purview of human resources, can be linked to payroll, annual leave tracking and other functions that have traditionally been performed by the accounting department.

One of the beauties of automated time and attendance tracking is that is cuts down substantially on errors. Information is entered into the system automatically when the employee clocks in and out. It does not have to be entered into the system by multiple data entry perators. If an error does occur, for example if an employee for some reason forgets to log in at an appointed time, a supervisor can quickly fix the problem, using point and click functions in a windows-based system.

All of these various advantages contribute to the twin virtues of increased productivity and decreased costs.

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